Executive Assistant to President, Real Estate

  • Remote
  • 14268 South Maple Lane Court, Caufield, Oregon City, Oregon, United States, 97045
  • Real Estate Corporate
  • Full-Time

Executive Assistant to President, Real Estate
Location:Miami, FL preferred 

Who You’ll Work For

REEF Technology is the ecosystem that connects the world to your block. Each REEF hub is a thriving, connected ecosystem of businesses, cities and people, that enables and provides the delivery of products and services to more people than ever before. Each location offers a variety of services including micro-fulfillment centers, bike and scooter rental stations, electric vehicle charging, rideshare and autonomous vehicle buffering areas, community spaces for pop-up businesses, and more. 

REEF Technology has reimagined the role of a parking facility. We are the largest network of parking lots in North America, believing these locations can do a lot more than just store your car. They serve as buffers for high density, high activity areas and, as such, alleviate congestion and the ensuing pollution. But, with the explosive growth of the sharing and on-demand economy, it is expected that the need for parking to solely store cars will be outgrown by other needs.  

What You’ll Do

You'll serve as a right arm for our executive leadership team leaders while frequently deploying support tactics to optimize executive-level operations, preparedness, communication, and efficiency. By infusing your seasoned administrative and analytical abilities, you’ll be a point person for executive affairs while working to maintain credibility, best practices, and consistent operations. If you’re eager to mobilize your knack for high-touch communication and organization, we’ve got an executive assistant position just for you.  

Thrive & Strive – Behind The Scenes 

  • Project-manage critical events and meetings by crafting agenda communication, preparing meeting materials and/or presentations, scheduling conference spaces, and coordinating IT and catering resources  
  • Support day-to-day operational activities, including completing expense reports, arranging complex and detailed travel information (i.e. plans, itineraries, and agendas), and compiling documents for travel-related meetings  

Support Critical Projects  

  • Own end-to-end workstreams and prioritize conflicting needs to ensure completion and deadline achievement  
  • Act as a gatekeeper and gateway by regulating access to an executive’s schedule, time, and bandwidth to help prioritize projects and initiatives to support crucial business needs 

Spark Collaborative Communication  

  • Craft and prepare communication on behalf of executive leaders and/or determine the appropriate action, response, and referral for sensitive, confidential matters  
  • Research, prioritize, and follow-up on issues and concerns and mobilize strategic and critical thinking tactics to bridge communication gaps between executives and internal departments 

Build Mutually Beneficial Relationships 

  • Build cross-functional and global relationships to increase partnerships and engagement with senior leadership  
  • Manage relationships with key stakeholders, including vendors, service providers, landlords, and suppliers, to communicate and accommodate executive needs  

What We Want From You:

  • Bachelor’s degree  
  • Previous experience as an executive assistant to a CEO or president required 
  • Must be proficient with MS office and CRMs, including Salesforce and Asana 
  • Excellent written and oral communication skills 
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) 

What We’ll Provide

Medical 
Dental  
Vision  
401K 
Paid Time Off (PTO)

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

  • Frequently operate small office equipment such as a computer, calculator, and copier/printer 
  • Will remain in seated position for extended periods of time 

WORKING CONDITIONS:  

Work is performed indoors for extended periods of time, including up to the entire duration of shift. 

REEF Technology is an equal opportunity employer, and we value diversity at our company. We don't discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.