Legal Administrative Assistant

  • Miami, FL, United States
  • Counsel
  • Full-Time

Who You’ll Work For
REEF’s mission is to connect the world to your block. 

We transform underutilized urban spaces into neighborhood hubs that connect people to locally curated goods, services, and experiences.

With an ecosystem of 4,500 locations and a team of 15,000 people, REEF is the largest operator of mobility, logistics hubs, and neighborhood kitchens in North America.

Together we are leveraging the power of proximity to keep our communities moving forward in a sustainable and thoughtful way.

What You’ll Do
You'll be a right arm to our legal professionals and attorneys who support REEF Technology's legal initiatives, documents, and programs. By flexing your attention to detail and can-do drive, you'll act as a full-lifecycle contracts administrator and skilled communicator while managing multiple projects and executing documents against tight deadlines. If you thrive in fast-paced environments and understand the secret sauce to impactful communication, we've got a Administrative Assistant/Paralegal position just for you!

Administration of the Contract Lifecycle

  • Coordinate our full contract lifecycle while communicating updates, challenges, and happenings to senior counsels 
  • Drive contract execution by preparing contracts for signature, fostering internal communication, facilitating approval processes, and maintaining contracts database

Develop Critical Communication 

  • Create and implement legal communication templates; develop internal training and process resource documents for REEF Technology's legal team and stakeholders
  • Interface with employees at all levels as well as various third parties, including other business units, vendors, and customers 

Manage Tasks, Projects, and Presentations

  • Execute legally oriented tasks and duties while working against tight deadlines; manage concurrent projects and response deadlines 
  • Design, create, and format presentations and documents using advanced features of software and applications, including, Word, Excel and PowerPointPlan, schedule and coordinate events, meetings and conferences

Conduct Administrative Operations

  • Build and maintain databases and spreadsheets in Excel and other specialized database applications, as applicable.
  • Collect, track, and maintain information, while maintaining confidentiality
  • Manage the receipt, tracking, and payment of invoices while distributing, tracking, and sending mail and packages

What We Want From You

  • Bachelor’s or associate’s degree required
  • 3+ years of experience supporting a Legal Department
  • Strong familiarity with technology and how a legal department functions including legal concepts and issues.
  • Ability to set priorities, be flexible and handle multiple tasks, and to own your projects which means to track and follow up on projects
  • Paralegal certificate is a plus
  • Commercial contracts understanding, review and drafting experience a plus
  • In-house experience a plus\
  • Experience with Salesforce, Microsoft Teams, and Asana is a plus
  • Must be able to perform successfully in a fast-paced, dynamic, customer service-oriented environment
  • Strong communication skills, including experience communicating with c-level executives
  • Ability to work independently, collaborate with teammates, and deliver on commitments and meet deadlines
  • GRIT!

What We’ll Provide
Life and Disability
Paid Time Off (PTO)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Frequently operate small office equipment such as a computer, tablet, and copier/printer, telephone.
  • Work is performed in a professional office environment.

REEF Technology is an equal opportunity employer, and we value diversity at our company. REEF does not discriminate on the basis of race, religion, color, sex, national origin, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or disability status. REEF complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.