Office Assistant

  • Fayetteville, North Carolina, United States
  • Parking Field
  • Full-Time

Title: Office Manager Assistant 

Location: Fayetteville, North Carolina

Who You’ll Work For  

REEF Technology is the ecosystem that connects the world to your block. Each REEF hub is a thriving, connected ecosystem of businesses, cities and people, that enables and provides the delivery of products and services to more people than ever before. Each location offers a variety of services including micro-fulfillment centers, bike and scooter rental stations, electric vehicle charging, rideshare and autonomous vehicle buffering areas, community spaces for pop-up businesses, and more. 

 

REEF Technology has reimagined the role of a parking facility. We are the largest network of parking lots in North America, believing these locations can do a lot more than just store your car. They serve as buffers for high density, high activity areas and, as such, alleviate congestion and the ensuing pollution. But, with the explosive growth of the sharing and on-demand economy, it is expected that the need for parking to solely store cars will be outgrown by other needs.  

 

What You’ll Do 
You'll serve as a right arm for local corporate office and field operations while frequently developing partnerships and employing strategic negotiation tactics to optimize procurement purchasing and quality assurance efforts. By infusing your administrative and analytical abilities, you’ll be a point person for licenses and permits, working to maintain compliance, best practices, and consistent operations. If you’re eager to mobilize your contract management and product sourcing experience, we’ve got an office manager position just for you! 

 

Greets customers of the department, or other personnel by phone, in person or through electronic media. Assesses customer needs and explains services, processes, procedures and guidelines. Handles requests/transactions or directs the person or matter to the proper sources. Assists in resolving problems and ensuring satisfactory customer service. Processes forms or applications to ensure accuracy and completeness; computes or verifies data, fees or payments, enters data and forwards or files paperwork.
Uses a computer and a variety of office software applications including word processing, email, and file management. Creates documents in Word or uses predefined templates and form letters. Creates or maintains files in Excel. May create PowerPoint presentations and use Access or other databases.
Operates office equipment such as printers, copy machines, fax machines. Serves as liaison with service and vendor personnel.
Provides direct or indirect assistance.
Receives mail or correspondence for the work unit or area. Opens or reviews correspondence and determines proper disposition.
Maintains department supplies and inventories. Tracks status, orders, purchases, and maintains or distributes supplies as needed.
Files documents and develops or modifies filing practices, including use of electronic rather than paper records.
Coordinates, organizes, and takes minutes at meetings, and supports other department activities and functions. Performs other related duties as assigned.

 

What We Want From You 

  • Basic inventory control software knowledge preferred  
  • Progressive experience in city, county and/or government agencies  
  • Previous contract management and product sourcing experience 
  • Excellent written and oral communication skills  
  • An attention to detail and excellent organizational skills  
  • Proficiency in the Microsoft Office Suite (Word, Excel, Outlook) coupled with advanced Excel knowledge  

 

What We’ll Provide 
Medical 
Dental  
Vision  
401K 
Paid Time Off (PTO) 

 

PHYSICAL DEMANDS: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

  • Frequently operate small office equipment such as a computer, calculator, and copier/printer 
  • Will remain in seated position for extended periods of time 

 

WORKING CONDITIONS:  

Work is performed indoors for extended periods of time, including up to the entire duration of shift. 

REEF Technology is an equal opportunity employer, and we value diversity at our company. REEF does not discriminate on the basis of race, religion, color, sex, national origin, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or disability status. REEF complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.