Talent Acquisition Coordinator

  • Miami, FL, United States
  • Talent Acquisition
  • Full-Time

Location: Remote, prefer candidate based out of Miami, FL 

Who You’ll Work For

REEF transforms urban spaces into community hubs that create jobs and bring new goods, services and experiences to the neighborhood. With an ecosystem of 5,000 locations and a team that’s over 18,000 strong, REEF is the largest operator of parking real estate and delivery restaurants in North America. By connecting the world to your block, we’re making the place you live, the place you love to be.

What You’ll Do
The Talent Acquisition Coordinator will act as a right arm to executives while focusing on tasks related to the hiring of new employees and all other functions related to onboarding. You’ll be the point of contact for all new hires requesting information about REEF, benefits, Paycom and all other applications required to complete onboarding. You will provide support for the recruitment team by posting positions in Greenhouse and closing positions when necessary. You will also have administrative duties including updating company organization charts and the corporate recruitment dashboard. If you’re an organized individual with an eye for detail, we’ve got a Talent Acquisition Coordinator role just for you!

Foster Information Accuracy & Organization

  • Cultivate confidentiality and data integrity by handling sensitive, confidential information and ensuring accuracy
  • Document HR actions by completing forms, reports, logs, and records; maintain records by auditing and recording new hires and transfers

Support Critical Executive-Level Projects

  • Own end-to-end workstreams and prioritize conflicting needs to ensure completion and deadline achievement
  • Act as a gatekeeper and gateway by regulating access to an executive’s schedule, time, and bandwidth to help prioritize projects and initiatives to support crucial business needs
  • Craft and prepare communication on behalf of executive leaders and/or determine the appropriate action, response, and referral for sensitive, confidential matters

 Provide a Positive Candidate experience

  • Create offer letters for new hires
  • Notify internal departments and upload necessary documents to SharePoint Files
  • Greet the new hire and provide insight on upcoming tasks
  • Conduct I-9 document verification

Manage Internally

  • Conduct background and references checks when necessary
  • Create and maintain Paycom profiles
  • Maintain compliance with federal and state employment related requirements and laws
  • Oversee the onboarding process from beginning to end

 What We Want from You

  • 3-5 years of experience in working in an evolving, fast paced and rapidly growing company in an HR support role
  • Experience supporting executives
  • Administrative assistance with management 
  • Scheduling senior level candidates
  • Following up with candidates
  • Onboarding new hires
  • Reporting and pipeline building
  • Bachelor’s degree, preferred
  • Organizational skills and the ability to handle sensitive information confidentially
  • Excellent verbal and written communication skills; excellent "customer service" demeanor
  • Strong computer skills, particularly with MS Excel, Word, and PowerPoint
  • The willingness and ability to quickly learn new computer software/systems
  • Must be able to operate efficiently and effectively in a fast-paced, changing environment
  • Ability to handle multiple tasks simultaneously without losing sight of time frames and deadlines
  • Other duties as assigned 

What We’ll Provide
Life and Disability
Paid Time Off (PTO)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Frequently operate small office equipment such as a computer, tablet, and copier/printer, telephone.
  • Work is performed in a professional office environment.

Work is performed indoors for extended periods of time including up to the entire duration of shift.

REEF Technology is an equal opportunity employer, and we value diversity at our company. REEF does not discriminate on the basis of race, religion, color, sex, national origin, gender identity, gender expression, sexual orientation, age, marital status, veteran status, or disability status. REEF complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

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